SJS Headquarters

  • Office Admin - Part Time

    Job Locations US-VA-Virginia Beach
    Posted Date 2 weeks ago(7/11/2018 10:15 AM)
    Job ID
    2018-1775
    # of Openings
    1
    Category
    Administrative/Clerical
  • Overview

    The Office Admin Help manages all aspects of the company office: provides quality customer service including responding to patron inquiries, and concerns; communicates effectively, professionally and thoroughly with the public and coworkers; handles revenue operations including financial transactions, sales and reports; performs administrative tasks related to organization operations; performs technical or research duties related to the operations of the particular unit; and resolves customer concerns and diffuses confrontational situations.

     

    This job operates in a relaxed warehouse environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines.

    Responsibilities

    • Manage cash transactions (recording of revenue and receivables) and any daily banking activity including researching unknown transactions.
    • Prepare and record Accounts Receivable invoices for commercial customers and any new divisions. Contact customers regarding payment on any outstanding invoices.
    • Track current task spending and commitments. Monitor actual costs against budgets.
    • Assist PMs with all purchase requests, validate subcontract invoices against purchase orders and track all subcontract efforts including monthly reports.
    • Assist PMs with work assignments and scheduling of personnel.
    • Greet visitors in a friendly, welcoming and professional manner and direct them to their proper destination.
    • Act courteously and with interest in each customer encounter, provide an outstanding customer experience.
    • Responsible for answering incoming calls.
    • Approves payment of bills
    • Maintains cleanliness
    • Make bank runs
    • Performs other duties as assigned

    Position Type/Expected Hours of Work

    This is a non-exempt position, working part time, during regular business hours (Monday through Friday, 8:00 a.m. to 6:00 p.m.), and will primarily need to be available to stand in for other Office Staff that are unavailable to work.

     

     

    Qualifications

     

    • High School Diploma
    • 2 years of related experience in such positions as cashier, customer service associate, clerical, call; or any equivalent combination of experience and training which provides the required knowledge skills, and abilities.
    • Professional, customer-friendly demeanor and appearance
    • Must be proficient with MS Office and in accounting/financial recording software (Quickbooks preferred)
    • Ability to work with minimal up front guidance and take ownership of work product
    • Excellent verbal, written communication and interpersonal skills.
    • Excellent analytical, accounting and problem-solving skills.
    • Excellent organizational skills with the ability to manage time and multiple priorities to completion.
    • Excellent customer service attitude, communication skills, and interpersonal skills.
    • Ability to adapt to a rapidly changing environment.

    Physical Requirements: Physical refers to the requirement for physical exertion and coordination of limb and body movement. Requires sedentary work that involves walking or standing some of the time and involves exerting up to 20 pounds of force on a regular and recurring basis and routine keyboard operations.

     

    Mental Requirements: Mental refers to the degree that the job involves cognitive activities, and use of mental processes.

    Performs clerical, manual, and technical tasks requiring a wide range of procedures and may require intensive understanding of a restricted field or complete familiarity with the functions of a unit or small division of an operating agency; requires normal attention with short periods of concentration for accurate results or occasional exposure to unusual pressure. Some positions are responsible for sales, exchanges, and other customer services to the public.

     

    Environmental Conditions: Environmental refers to job conditions inherent to the job setting, including those that may lead to injury or health hazards even though precautions have been taken.

    This job involves a risk of limited exposure to any environmental hazards.

     

    Sensory Requirements: Sensory refers to hearing, sight, touch, taste, and smell required by the job. The job requires normal visual acuity, and field of vision, hearing and speaking.

     

     

    NOTE: The Company follows the requirements of the Americans with Disabilities Act (ADA) in all hiring and employment decisions. The company shall not discriminate on the basis of disability in its hiring and employment practices. The company shall make reasonable accommodations for the known physical or mental limitations of a qualified applicant or employee with a disability upon request unless the accommodation would cause an undue hardship on the operation of the business.

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