SJS Headquarters

Benefits Manager

US-VA-Virginia Beach
1 week ago
Job ID
2017-1495
# of Openings
1
Category
Human Resources

Overview

 Located in Wisconsin

The Benefits manager position located in WI is responsible for administration of employee benefits in all Company operations. This position provides guidance and assistance on employee benefit plans to all locations.

This position plans, develops, recommends, implements, and manages employee benefits programs including health and welfare plans, Section 125 flexible spending, wellness and 401(k) plans.  The position will ensure that plans are administered consistent with Company objectives and strategy and ensure that all benefit plans are in compliance with state and federal regulations. 

Responsibilities

  • Manage operational aspects of the employee benefits programs which include but are not limited to 401(k), medical, prescription drug, dental, short and long term disability, accident and sickness, group term life, vision and safety glasses and wellness programs.
  • Work with brokers and insurance representatives to analyze and recommend solutions for benefit programs to ensure legal compliance, cost effectiveness, equity and competitive positioning.
  • Provide ongoing administration on the calculation, reconciliation and tracking of premiums and plan expenses. Provide reports to the Executive Team.
  • Manage appropriate enrollment processes including development of communication materials and administration of enrollment changes within the HRIS and bswift software  and with benefit vendors.
  • Ensure compliance with provisions of ERISA, COBRA, ACA and other state and federal regulatory requirements. Work with brokers and Company’s Finance Department to prepare various reports required by law to be filed with state and federal agencies.
  • Perform periodic review of benefit and census records to ensure accuracy of information.
  • Maintain working knowledge of legislation affecting benefits programs and make proactive recommendations on possible updates and enhancements.
  • Develop an effective communication strategy and training materials to ensure that benefit programs are fully understood and allow for appropriate value assessment by employees.
  • Maintain data integrity between payroll/HRIS , benefit systems and vendor systems.
  • Ensure that Company benefit programs and policies are administered consistently across the organization. Provide expert counsel to management on the interpretation of the benefit programs and policies.
  • Monitor changes in regulations to ensure that benefit programs remain in compliance.
  • Oversee administration of uploads to the payroll system and coordinate the data feeds from HRIS/payroll system to various benefit vendors.
  • Review actual monthly results against plan. Analyze results to establish trends, identify opportunities and determine areas of concern.  Report on results.
  • Manage benefit staff in daily operations of programs and plans. Ensure appropriate customer service levels are maintained.  Provide appropriate training and employee development for staff.
  • Build strong vendor relationships. Hold vendors accountable, leverage their strengths and establish strategies and programs proactively and address issues and service gaps.
  • Ensure timely distribution of all required disclosures including SARs, HIPAA privacy practices, COBRA and other regulated disclosures.
  • Ensure timely filing of plan amendments, IRS Determination Letters, IRS Form 5500, ACA filings and other regulated filings.
  • Ensure health and welfare benefits are administered in compliance with evolving ACA, HIPAA, DOL, ERISA and IRS regulations and work with internal and eternal resources to ensure plan documents are modified accordingly.
  • Work with brokers on the renewal of ancillary benefit lines such as medical stop loss, disability and Life insurance programs.

 

Qualifications

  • A Bachelor’s degree and 5 or more years in benefit administration or 10 years or more of progressive responsibility in a benefits administration role.
  • Supervisory experience and demonstrated team management skills.
  • Experience with monitoring and maintaining all regulatory filings related to benefit programs, for example Form 5500 reporting, SARs, SPDs, SMMs, etc.
  • Working knowledge of state and federal law relating to benefit plans including ERISA, HIPAA, COBRA, FMLA, ACA and all applicable benefit related regulations.
  • Must be able to manage priorities in a fast paced and changing environment.
  • Must be highly proficient with spreadsheets, databases and HRIS management tools. Knowledge of MS Excel, Word, and PowerPoint is required.  Knowledge of MS Access is a plus.
  • Must possess strong analytical, consulting and influencing skills with the ability to interface with all levels within the organization.
  • Must possess a solid understanding of self-insured plan designs, policy interpretation, and contracts.
  • Experience with all aspects of managing a self-funded health benefit plan including TPA, PBM, familiarity wit h Medicare reimbursement guidelines, claims and utilization analysis and medical management programs.
  • Ability to write, analyze and review annual Summary Plan Descriptions relating to benefit plans
  • Manage benefit communications to incorporate all mandated DOL, COBRA, sate and federal required verbiage.
  • Excellent written and verbal communication skills.
  • Superior customer service and interpersonal skills.
  • Strong quantitative skills, data analysis and spreadsheet knowledge.
  • Excellent time management and organizational skills. A high attention to detail is essential.
  • Solid customer relations skills and ability to handle highly sensitive/confidential information

Work Environment:

This position operates in a professional office environment.  The role routinely uses standard office equipment such as computers, phones, photocopiers, etc.  Minimal travel required.

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